Adobe Acrobat Professional

Adobe Acrobat Professional 9 for Mac OSX and Windows has many functions beyond the Acrobat Standard version, which is helpful to create accessible documents that are compatible with different operating systems. These enhanced features include automatically converting a wider range of file types (such as CAD and MS Visio), comparing PDF documents and versions and inserting media files into a PDF document. Acrobat Professional also allows the user to limit or expand compatibility with older versions of Adobe Acrobat Reader for more control over file size and so others can readily access the files without upgrading their software.

Convert Files

1. Step 1

   Select “Create PDF” under “File” in the top menu bar and select the type of files to be converted: multiple file types (such as MS Word, MS Excel, CAD, JPEG, TIFF or a screen shot).

2. Step 2

   Select the “Add Files” icon in the dialog box and continue to select each document.

3. Step 3

   Click the “Next” button and review your list of files in the order you want them to be compiled into a PDF document.

4. Step 4

   Click the “Create” button and wait for the files to be processed and combined.

5. Step 5

   Click the “Save” button, type the name of your document in the “Save As” field and select the destination folder.

6. Step 6

   Click the “Save” button to complete the conversion and view your document in a new window.

Compare Documents

7. Step 1

   Select “Compare Documents” under “Advanced” in the top menu bar.

8. Step 2

   Select the document from a drop-down menu of open documents under the section “Compare (older document)” or click the “Choose” button in this section to select a file. If available, select the version under the “Revision” drop down menu.

9. Step 3

   Select the primary document under the section, “To (newer document)” in the drop down menu or click the “Choose” button to select your file. If available, select the version under the “Revision” drop down menu for this section.

10. Step 4

    Select the type of comparison to be performed: Page-by-page visual differences, with varying levels of details marked, or textual differences, which may include font changes.

11. Step 5

    Select the report type: Side-by-side report or a consolidated report.

12. Step 6

    Click the “OK” button to initiate the document comparison tool.

Insert Video

13. Step 1

    Select “Advanced Editing” under “Tools” in the top menu bar and select the “Movie Tool.”

14. Step 2

    Click and hold your mouse button on your document to draw an invisible square for inserting the file and then release your mouse button.

15. Step 3

    Select the version of Acrobat that will be able to access the media file.

16. Step 4

    Click the “Choose” button to select your video file (note: only compatible file types such as WMV, FLV and MOV will be displayed for selection).

17. Step 5

    Click the “Select” button.

18. Step 6

    Click the “OK” button to embed the video file in your document.

19. Step 7

    Save your revised document by clicking the “Save” button under “File” in the top menu bar.